Digital first is no longer a choice but an obligation and a requirement for all public administrations, both central and local.
IT protocol, document flows, administrative procedures and IT documents must guarantee the standards set out by the Digital Administration Code in terms of simplification and transparency.
What will change in the PA?
All documents going to and from the PA must be subject to logging and registration, and stored in the daily protocol register which will be sent for conservation:
Each protocol registration must have a number, date, sender / recipient, object, classification.
In MDM, the IT protocol management module integrates with the PEC manager, to allow the logging of eml messages or attachments, directly from the Mail management module, simply and quickly until they are sent to storage.
Among other modules that allow Public Administrations to redesign their processes digitally:
The owner follows shared cataloging rules. It is essential to sort documents between various offices and to find various practices quickly and easily, also thanks to advanced search through metadata or full text.
Allows the management of roles and permissions within each AOO and UO. The actions carried out within the system are recorded within the System Log, to ensure complete transparency and control.
PA electronic invoice, The system interfaces with the SDL for sending and receiving invoices; with third party systems (ERP – SAP) to import and manage electronic invoices on a single document system; integrates electronic signature, manages discard notifications; send invoices for retention; integrates with the accounting system.
Digital Preservation, mandatory for all PAs, in order to guarantee “authenticity, integrity, readability, and availability of electronic documents”. The MDM conservation module allows you to manage the conservation in-house or on an accredited register.
Document workflows, ad hoc processes can be created for the management of PA suppliers, the management of tenders and procurement and for the automation of the functions transversal to the MDM modules. For example, the logging of a document after its approval, or the automatic registration and automatic assignment of certain document types.
Eliminate paper records
Streamline document flow
Develop automated information systems
Improve administrative transparency
Define roles and permissions for access to administrative documentation
Centralize the AOO protocol system